Minutes of the Committee of Management, 1854-1892, and of the Board of Governors, 1892-2002. The minute books also contain minutes and some correspondence of a large number of committees of the Board of Governors including: the Chairman’s Committee; Finance Committee; Staff and School Committee (Human Resources Committee); Estates Committee; Audit Committee; Business Committee and a number of sub committees that change from year to year. Appendices: The minute books also contain appendices or supporting documents and papers including correspondence, reports, financial statements and press clippings. Until 1995 appendices tend to be stored pasted or interleaved within the minutes however from 1995-2002 surviving appendices have been collected and stored in a separate folder(s), labelled accordingly.
From 2003 onwards Board of Governors meeting papers, or appendices, are stored within the minute books. Minutes of Board of Governors meetings from 2003 onwards will be found amongst the papers of the next Board meeting, during which they were approved e.g. Minutes for the Board meeting of 03 Dec 2002 and found within the papers for the meeting of 06 Feb 2003.
Annual Reports and Accounts, Strategic plans, Press Clippings, and Annual Reports to Senate have been removed from the meeting papers of 2003-2014. Annual Reports and Accounts can be found at GSAA/GOV/1; Strategic plans at GSAA/GOV/8/1; Press Clippings at GSAA/NEW; and Annual Reports to Senate at GSAA/AC.
Format: From 1845-March 1909 minutes are handwritten in bound volumes. From May 1909-Jun 1955 minutes are typed in bound volumes (with the exception of GOV/2/16 which is loose). Thereafter minutes are typed and loose in folders.
The minutes up to 2002 have separate index books, and many are indexed by committee and/or subjects. From Oct 2014 Board of Governors minutes and papers are stored digitally as PDF files.
Data protection and sensitivity: Minutes over 30 years old are available for public consultation. Permission from the Board of Governors is needed for access to those which are less than 30 years old. However, minutes from 2012 onwards are published online at: http://www.gsa.ac.uk/about-gsa/key-information/governance/board-agendas,-papers-and-minutes/ please note, these may be redacted. Records containing sensitive information about individuals have been collected into separate folders that will be closed for 75 years, in accordance with the Data Protection Act 1998.
Volumes are as follows:
GOV/2/1: Apr 1854-Mar 1882
GOV/2/2: Apr 1882-Mar 1890
GOV/2/3: Apr 1890-Mar 1895
GOV/2/4: Mar 1895-Jun 1901
GOV/2/5: Aug 1901-Jun 1907
GOV/2/6: Sep 1907-Mar 1909
GOV/2/7: May 1909-Jun 1911
GOV/2/8: Aug 1911-Mar 1913
GOV/2/9: Mar 1913-Jun 1914
GOV/2/10: Jun 1914-Jul 1916
GOV/2/11: Oct 1916-Jun 1920
GOV/2/12: Jul 1920-Dec 1924
GOV/2/13: Jan 1925-Dec 1927
GOV/2/14: Jan 1928-Dec 1929
GOV/2/15: Jan 1930-Aug 1931
GOV/2/16: Oct 1931-May 1934
GOV/2/17: Oct 1934-Jun 1937
GOV/2/18: Aug 1937-Jul 1945
GOV/2/19: Sep 1945-Jul 1949
GOV/2/20: Aug 1949-Jul 1952
GOV/2/21: Sep 1952-Jun 1955
GOV/2/22: Sep 1955-Jun 1956
GOV/2/23: Jun 1956-Jan 1958
GOV/2/24: Feb 1958-May 1959
GOV/2/25: Aug 1959-Jan 1962
GOV/2/26: Feb 1962-Dec 1963
GOV/2/27: Jan 1964-Jun 1966
GOV/2/28: Sep 1966-Jul 1968
GOV/2/29: Oct 1968-Nov 1969
GOV/2/30: Jan 1970-Dec 1970
GOV/2/31: Dec 1970- Dec 1971
GOV/2/32: 1972
GOV/2/33: 1973
GOV/2/34: 1974
GOV/2/35: 1975
GOV/2/36: 1976
GOV/2/37: 1977
GOV/2/38: 1978
GOV/2/39: 1979
GOV/2/40: 1980
GOV/2/41: 1981
GOV/2/42: 1982
GOV/2/43: 1983
GOV/2/44: 1984
GOV/2/45: 1985
GOV/2/46: 1986
GOV/2/47: 1987
GOV/2/48: 1988
GOV/2/49: 1989
GOV/2/50: 1990
GOV/2/51: 1991
GOV/2/52: 1992
GOV/2/53: 1993
GOV/2/54: 1994
GOV/2/55: 1995
GOV/2/56: 1996
GOV/2/57: 1997
GOV/2/58: 1998
GOV/2/59: 1999
GOV/2/60: 2000
GOV/2/61: 2001
GOV/2/62: 2002
GOV/2/63: 2003
GOV/2/64: 2004
GOV/2/65: 2005
GOV/2/66: 2006
GOV/2/67: 2007
GOV/2/68: 2008
GOV/2/69: 2009
GOV/2/70: 2010
GOV/2/71: 2011
GOV/2/72: 2012
GOV/2/73: 2013
GOV/2/74: 2014 (Feb-Jun are paper records, Oct-Dec are digital files)
GOV/2/75: 2015 (digital)
GOV/2/76: 2016 (digital)
GOV/2/77: 2017 (digital)
