Series GSAA/GOV/2 - Minutes

Key Information

Reference code

GSAA/GOV/2

Title

Minutes

Date(s)

  • 1854-2017 (Creation)

Level of description

Series

Extent

8.2 linear metres

Content and Structure

Scope and content

Minutes of the Committee of Management, 1854-1892, and of the Board of Governors, 1892-2002. The minute books also contain minutes and some correspondence of a large number of committees of the Board of Governors including: the Chairman’s Committee; Finance Committee; Staff and School Committee (Human Resources Committee); Estates Committee; Audit Committee; Business Committee and a number of sub committees that change from year to year. Appendices: The minute books also contain appendices or supporting documents and papers including correspondence, reports, financial statements and press clippings. Until 1995 appendices tend to be stored pasted or interleaved within the minutes however from 1995-2002 surviving appendices have been collected and stored in a separate folder(s), labelled accordingly.

From 2003 onwards Board of Governors meeting papers, or appendices, are stored within the minute books. Minutes of Board of Governors meetings from 2003 onwards will be found amongst the papers of the next Board meeting, during which they were approved e.g. Minutes for the Board meeting of 03 Dec 2002 and found within the papers for the meeting of 06 Feb 2003.

Annual Reports and Accounts, Strategic plans, Press Clippings, and Annual Reports to Senate have been removed from the meeting papers of 2003-2014. Annual Reports and Accounts can be found at GSAA/GOV/1; Strategic plans at GSAA/GOV/8/1; Press Clippings at GSAA/NEW; and Annual Reports to Senate at GSAA/AC.

Format: From 1845-March 1909 minutes are handwritten in bound volumes. From May 1909-Jun 1955 minutes are typed in bound volumes (with the exception of GOV/2/16 which is loose). Thereafter minutes are typed and loose in folders.

The minutes up to 2002 have separate index books, and many are indexed by committee and/or subjects. From Oct 2014 Board of Governors minutes and papers are stored digitally as PDF files.

Data protection and sensitivity: Minutes over 30 years old are available for public consultation. Permission from the Board of Governors is needed for access to those which are less than 30 years old. However, minutes from 2012 onwards are published online at: http://www.gsa.ac.uk/about-gsa/key-information/governance/board-agendas,-papers-and-minutes/ please note, these may be redacted. Records containing sensitive information about individuals have been collected into separate folders that will be closed for 75 years, in accordance with the Data Protection Act 1998.

Volumes are as follows:

GOV/2/1: Apr 1854-Mar 1882

GOV/2/2: Apr 1882-Mar 1890

GOV/2/3: Apr 1890-Mar 1895

GOV/2/4: Mar 1895-Jun 1901

GOV/2/5: Aug 1901-Jun 1907

GOV/2/6: Sep 1907-Mar 1909

GOV/2/7: May 1909-Jun 1911

GOV/2/8: Aug 1911-Mar 1913

GOV/2/9: Mar 1913-Jun 1914

GOV/2/10: Jun 1914-Jul 1916

GOV/2/11: Oct 1916-Jun 1920

GOV/2/12: Jul 1920-Dec 1924

GOV/2/13: Jan 1925-Dec 1927

GOV/2/14: Jan 1928-Dec 1929

GOV/2/15: Jan 1930-Aug 1931

GOV/2/16: Oct 1931-May 1934

GOV/2/17: Oct 1934-Jun 1937

GOV/2/18: Aug 1937-Jul 1945

GOV/2/19: Sep 1945-Jul 1949

GOV/2/20: Aug 1949-Jul 1952

GOV/2/21: Sep 1952-Jun 1955

GOV/2/22: Sep 1955-Jun 1956

GOV/2/23: Jun 1956-Jan 1958

GOV/2/24: Feb 1958-May 1959

GOV/2/25: Aug 1959-Jan 1962

GOV/2/26: Feb 1962-Dec 1963

GOV/2/27: Jan 1964-Jun 1966

GOV/2/28: Sep 1966-Jul 1968

GOV/2/29: Oct 1968-Nov 1969

GOV/2/30: Jan 1970-Dec 1970

GOV/2/31: Dec 1970- Dec 1971

GOV/2/32: 1972

GOV/2/33: 1973

GOV/2/34: 1974

GOV/2/35: 1975

GOV/2/36: 1976

GOV/2/37: 1977

GOV/2/38: 1978

GOV/2/39: 1979

GOV/2/40: 1980

GOV/2/41: 1981

GOV/2/42: 1982

GOV/2/43: 1983

GOV/2/44: 1984

GOV/2/45: 1985

GOV/2/46: 1986

GOV/2/47: 1987

GOV/2/48: 1988

GOV/2/49: 1989

GOV/2/50: 1990

GOV/2/51: 1991

GOV/2/52: 1992

GOV/2/53: 1993

GOV/2/54: 1994

GOV/2/55: 1995

GOV/2/56: 1996

GOV/2/57: 1997

GOV/2/58: 1998

GOV/2/59: 1999

GOV/2/60: 2000

GOV/2/61: 2001

GOV/2/62: 2002

GOV/2/63: 2003

GOV/2/64: 2004

GOV/2/65: 2005

GOV/2/66: 2006

GOV/2/67: 2007

GOV/2/68: 2008

GOV/2/69: 2009

GOV/2/70: 2010

GOV/2/71: 2011

GOV/2/72: 2012

GOV/2/73: 2013

GOV/2/74: 2014 (Feb- Jun are paper records, Oct-Dec are digital files)

GOV/2/75: 2015 (digital)

GOV/2/76: 2016 (digital)

GOV/2/77: 2017 (digital)

Appraisal, destruction and scheduling

This material has been appraised in line with Glasgow School of Art Archives and Collections standard procedures. Duplicate minutes, duplicate appendices, agendas, and purely administrative documents such as invitations to meetings have been removed from appendix files 1987-2000. A few agendas that are illustrated with doodles by J. Cosgrove have been retained.

Duplicate Annual Reports and Accounts, Strategic plans, Press Clippings, and Annual Reports to Senate have been removed from the meeting papers of 2003-2014. Annual Reports and Accounts can be found at GSAA/GOV/1.

Rachael Jones, Assistant Archivist: Cataloguing, 2017-2019.

Accruals

System of arrangement

The minutes and appendices are in chronological order.

General Information

Name of creator

(1845-)

Administrative history

The Glasgow School of Art has its origins in the Glasgow Government School of Design, which was established on 6 January 1845. The Glasgow Government School of Design was one of twenty similar institutions established in the United Kingdom's manufacturing centres between 1837 and 1851. Set up as a consequence of the evidence given to the House of Commons Select Committee on Arts and their connection with Manufactures of 1835-1836, the Government Schools hoped to improve the quality of the country's product design through a system of education that provided training in design for industry. Somerset House was the first of such schools to be established, opening in 1837, and others followed throughout the provinces.

In 1853 the Glasgow Government School of Design changed its name to the Glasgow School of Art. Following the receipt of some funding from the Haldane Academy Trust, (a trust set up by James Haldane, a Glasgow engraver, in 1833), The Glasgow School of Art was required to incorporate the name of the trust into its title. Consequently, it became the Glasgow School of Art and Haldane Academy, although by 1891 the "Haldane Academy" was dropped from the title. Glasgow School of Art was incorporated in 1892. In 1901 the Glasgow School of Art was designated a Central Institution for Higher Art Education in Glasgow and the West of Scotland.

Initially the School was located at 12 Ingram Street, Glasgow, but in 1869, it moved to the Corporation Buildings on Sauchiehall Street, Glasgow. In 1897 work started on a new building to house the School of Art on Renfrew Street, Glasgow. The building was designed by Charles Rennie Mackintosh, former pupil of The Glasgow School of Art. The first half of the building was completed in 1899 and the second in 1909.

The Government Schools ran courses in elementary drawing, shading from the flat, shading from casts, chiaroscuro painting, colouring, figure drawing from the flat, figure drawing from the round, painting the figure, geometrical drawing, perspective, modelling and design. All these courses were introduced from the start at the Glasgow School apart from that of design. The course in design was the "summit of the system" where students came up with original designs for actual manufactures or decorative purposes and it was not until 1849, when Charles Heath Wilson became headmaster, that classes in design began to be taught. Also in this year Bruce Bell was engaged to teach mechanical and architectural drawing.

After 1853 the above pattern of courses was extended to 26 stages which formed the national curriculum for art schools. This system was known as the South Kensington system. An Art Masters could be awarded by gaining certificates in the available subjects. There was no restriction on entry and students could take as long as they wished to accumulate their passes before being awarded their Art Masters.

In 1901 the Glasgow School of Art was given the power to award its own diplomas. In the same year Art 91D classes for day school teachers commenced which were later known as the Art 55 classes. From 1901 to 1979 the School of Art awarded its own diplomas and thereafter it awarded degrees of the Council for National Academic Awards. In the 1970s the School of Fine Art and the School of Design were established. With the demise of the Council for National Academic Awards, from 1993 Glasgow University awarded the School's degrees in fine art and design. In 1885 the Glasgow School of Art taught architecture and building construction conforming to the South Kensington system. Following on from the designation of the School as a Central Institution and the empowerment of the School to award its own diplomas, the School and the Glasgow and West of Scotland Technical College worked together to produce a curriculum for a new course leading to a joint diploma.

In 1903 the joint Glasgow School of Architecture was established within the Glasgow School of Art in conjunction with the Glasgow and West of Scotland Technical College. For the new diploma design classes were to be taught at the School of Art and the construction classes at the Glasgow and West of Scotland Technical College. The first diplomas in architecture were awarded in 1910.

In 1924 the Glasgow School of Art became a university teaching institution when the University of Glasgow set up a BSc in Architecture which was to be taught at the School of Architecture. In 1964 the Royal College of Science and Technology (formerly the Royal Technical College, formerly the Glasgow and West of Scotland Technical College) merged with the Scottish College of Commerce to form the new University of Strathclyde. Following the merger the Glasgow School of Architecture came to an end, the last students transferring to Strathclyde degrees and graduating in 1968.

In 1970 the Mackintosh School of Architecture was established. It is housed within the Glasgow School of Art and forms that school's Department of Architecture. Its degrees are accredited by the University of Glasgow and its Head is the University's Professor of Architecture.

The Glasgow Government School of Design was originally managed, as were the other Government Schools, by the Board of Trade and a Committee of Management representing local subscribers. Then, in 1852, the Government Schools of Design were taken over by the Department of Practical Art. This Department was renamed the Department of Science and Art in 1853 and was located in South Kensington, London. The Committee of Management was replaced in 1892 by the Board of Governors. In 1898, control of the School was transferred again, this time to the Scotch Education Department (renamed the Scottish Education Department in 1918).

The School became academically independent in 1901 when it was free to develop its own curriculum and its own diplomas, subject to the approval of the Scottish Education Department. The chief executive of the School was the Headmaster, renamed Director in 1901, and a Secretary and Treasurer was responsible for all aspects of the administration of the School. As the School grew, other administrative posts were added.

Archival history

Custodial history

Physical Description and Conditions of Use

Conditions governing access

Minutes over 30 years old are available for public consultation. Permission from the board of governors is needed for access to those which are less than 30 years old.

Records containing sensitive information about individuals have been collected into separate folders that will be closed for 75 years, in accordance with the Data Protection Act 1998.

Conditions governing reproduction

Language of material

Script of material

Language and script notes

Physical Description

Contains both analogue and digital records. Analogue records extend to 8.2 linear metres. Digital files for minutes and papers extend to 196MB and the redacted copies extend to 30MB on Archives & Collections digital archive drive.

Finding aids

Related Material

Existence and location of originals

Existence and location of copies

Microfilm copies exists for GSAA/GOV/2/1-39.

Volumes of photocopies exist for GSAA/GOV/2/2-11.

Redacted digital versions created for publication on the GSA website are available for GOV/2/72 onwards.

Related materials

Related descriptions

Notes area

Note

NB Appendices for GOV/2/62 are a little water damaged but still accessible.

Alternative identifier(s)

Keywords/Tags

Subjects

Place access points

People and Organisations

Genre access points

Administrative Information

Description identifier

GB 1694 GSAA/GOV/2

Institution identifier

GB 1694

Rules and/or conventions used

ISAD(G): General International Standard Archival Description - Second edition

Status

Level of detail

Processing information

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Script(s)

Sources

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