Subseries GSAA/GOV/12/1 - Audit Committee

Key Information

Reference code

GSAA/GOV/12/1

Title

Audit Committee

Date(s)

  • 1993-2017 (Creation)

Level of description

Subseries

Extent

1.8 linear metres

Content and Structure

Scope and content

Papers and minutes of the Audit Committee: GOV/12/1/1: Constitution and Terms of Reference of the Audit Committee and papers regarding its inception, 1993 Minutes and papers for meetings are as follows: GOV/12/1/2: 1994 GOV/12/1/3: 1995 GOV/12/1/4: 1996 GOV/12/1/5: 1997 GOV/12/1/6: 1998 GOV/12/1/7: 1999 GOV/12/1/8: 2000 GOV/12/1/9: 2001 GOV/12/1/10: 2002 GOV/12/1/11: 2003 GOV/12/1/12: 2004 GOV/12/1/13: 2005 GOV/12/1/14: 2006 GOV/12/1/15: 2007 GOV/12/1/16: 2008 GOV/12/1/17: 2009 GOV/12/1/18: 2010 GOV/12/1/19: 2011 GOV/12/1/20: 2012 GOV/12/1/21: 2013 GOV/12/1/22: 2014 (Mar -May are paper records, Sep-Oct are digital files) GOV/12/1/23: 2015 (digital) GOV/12/1/24: 2016 (digital) GOV/12/1/25: 2017 (digital)

Appraisal, destruction and scheduling

This material has been appraised in line with Glasgow School of Art Archives and Collections standard procedures. Duplicate minutes, duplicate papers, reports, agendas, and purely administrative documents such as invitations to meetings have been removed.

Annual Reports and Accounts, draft copies, have been removed from the meeting papers. Annual Reports and Accounts can be found at GSAA/GOV/1.

Rachael Jones, Assistant Archivist: Cataloguing, 2017-2019.

Accruals

System of arrangement

Arranged chronologically.

Minutes of Audit Committee meetings from 2003 onwards will be found amongst the papers of the next Audit Committee meeting, during which they were approved e.g. Minutes for the Audit Committee meeting of 29 May 2003 will be found within the papers for the meeting of 12 Sep 2003.

General Information

Name of creator

(Not available / given)

Archival history

The Audit Committee was established on 13 Sep 1993 at a meeting of the Chairman's Committee, as part of the School's compliance with the Code of Audit Practice issued by the Scottish Higher Education Funding Council (SHEFC) in April 1993.

The Audit Committee's Terms of Reference include undertaking, on behalf of the Board, a regular review of the School's Internal Audit, making recommendations as to the Internal Audit Plan, advising on the appointment of External Auditors, and holding meetings with the External Auditor on behalf of the Board to discuss the annual Audit report. The first meeting of the Audit Committee was 28 Feb 1994.

Custodial history

Physical Description and Conditions of Use

Conditions governing access

Minutes over 30 years old are available for public consultation. Permission from the board of governors is needed for access to those which are less than 30 years old.

Records containing sensitive information about individuals have been collected into separate folders that will be closed for 75 years, in accordance with the Data Protection Act 1998.

Conditions governing reproduction

Language of material

Script of material

Language and script notes

Physical Description

Contains both analogue and digital records. Analogue records extend to 1.8 linear metres. Digital files for minutes and papers extend to 35.2MB.

Finding aids

Related Material

Existence and location of originals

Existence and location of copies

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Administrative Information

Description identifier

GB 1694 GSAA/GOV/12/1

Institution identifier

GB 1694

Rules and/or conventions used

ISAD(G): General International Standard Archival Description - Second edition

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